June 23rd 2025.
A recent state audit conducted on Alabama A&M University brought to light several areas of non-compliance within the institution. The audit, which reviewed the school's financial records from 2019 to 2022, revealed that there were seven instances where the university had failed to adhere to regulations, as confirmed by WHNT.
One of the issues discovered by the Alabama Department of Examiners of Public Accounts was an error in the salary input for an employee. This mistake resulted in the employee being overpaid by thousands of dollars. Upon investigation, it was found that the error had originated from an incorrect hire form that the employee had received when they first began working at the university in March 2022. The form had an earlier end date than what was agreed upon in the employee's contract, leading to an overpayment. Surprisingly, this mistake went unnoticed by the university's system and was only brought to light during the audit.
According to the state audit, the incorrect hire form had been approved a total of eight times by seven different approvers. This led to the employee's annual salary being entered into the accounting system to be paid over a period of only seven months instead of the agreed-upon 12 months, resulting in an overpayment of $7,228.26.
Another area of non-compliance that was highlighted in the audit was within the Athletic Department. The Examiners' office discovered that the university had failed to ensure accountability for all tickets that were printed and sold. They found that the provided reconciliations were only for game day sales and were not reconciled to the general ledger. Additionally, there were discounts given to alumni, faculty, and staff, as well as for tailgate packages, without any documentation or standard list of the types of discounts offered. The audit also revealed that there was no record of complimentary tickets being issued, nor any evidence of supervisory review of these tickets.
To rectify this issue, the university has now implemented a cashless system for all ticket sales. However, there are still several violations that need to be addressed, including the failure to reconcile student accounts receivable and accounts payable. The audit also noted that the university lacks policies for bank reconciliations and recommended that they take steps to develop such procedures to ensure prompt approval of reconciliations.
The audit also brought to light other areas where the university had not followed proper procedures. For instance, the research station had circumvented its purchasing process, and journal entries were not reviewed and approved according to protocol. These findings are concerning, and it is essential for the university to take corrective action to avoid any future violations.
In a related story, a 60-year-old graduate recently received their bachelor's degree from Alabama A&M University. This accomplishment serves as a reminder of the importance of upholding the university's values and ensuring compliance with regulations to maintain its reputation as a respected institution of higher learning.
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